For mobile mechanics · Australia
An admin pack built for mobile mechanics.
The driveable-vs-not-driveable call on the phone, the fault code that's only mentioned in passing, the parts supplier who quotes three days and lands a week, the quote the customer lost by the time the keys went back. The pack is positioned for the way mobile mechanic work actually moves — job sheets that capture rego, complaint and fault code in one go, written quotes with labour / parts / GST on separate lines, parts-to-order logs with lead-time tracking, vehicle-history trackers with photos, and follow-up service reminders that land on day 7, 14 and 21.
See a sample pack for your trade Still have questions? Contact usWhat's in the bundle
Six documents, positioned for the mobile mechanic run.
The same worksheet structure every AdminForge pack carries — job sheet, written quote, parts log, vehicle-history tracker, follow-up cadence, weekly routine — but the wording, the photos and the supplier lead-time tracking are tuned for mobile mechanic work, not a generic office template.
Job sheet
Job sheet — rego, complaint, driveable?
Rego, complaint, fault code if known, driveable / not driveable, and what the customer told you on the phone — captured once, used for the quote, the parts order and the diagnosis.
Quote
Written quote template — labour + parts + GST, separately
A written quote the customer keeps — labour, parts and GST on three separate lines, the supplier on the parts line, the warranty window underneath. No ambiguity at handover.
Parts
Parts-to-order log with lead-time tracking
What you need, who stocks it, when it lands, whether the customer is happy to wait or needs a follow-up if the part slips. The truck leaves after the parts call, not before.
Vehicle
Vehicle-history tracker + photo-of-condition
Rego, mileage at pickup, condition on arrival and at hand-back — one photo, one row per visit, the same paper trail the customer and the insurer can read six months later.
Follow-up
Post-repair check-in SMS — 7 / 14 / 21-day cadence
Three well-timed nudges after the keys go back so a small rattle, a missing receipt or a warranty call don't drift past the third week. Existing wording, ready to send.
Routine
Weekly admin routine
Quotes reviewed, work-in-progress roster cleared, supplier rotation checked, week close-out on Sunday. The van opens Monday with the same picture.
Why mobile-mechanic-specific
Built around the truck and the job.
Most mobile mechanic jobs start on the phone — rego, complaint, fault code if the customer knows it, and the driveable-versus-not-driveable call that decides whether the van turns up at all. The job sheet captures all of that once: the rego and the complaint go on the page, the fault code goes in if it's there, what the customer said on the phone goes in their words, and the same row carries through to the quote, the parts order and the diagnosis so nothing is re-asked at handover.
Parts lead time is the bottleneck the rest of the trade runs into. The parts-to-order log carries what's needed, who stocks it, when it lands — and whether the customer is happy to wait or needs a follow-up if the part slips. The truck leaves after the parts call, not before; the photo-of-condition goes on the file before the customer puts the keys back in their pocket, so the vehicle-history tracker has a paper trail the customer and the insurer can read six months later.
Post-repair follow-up is the third leg. Three well-timed check-ins at 7, 14 and 21 days catch the small rattle, the missing receipt and the warranty call before they drift past the third week. Pricing for the mobile mechanic bundle is A$22.95 — same shape as the rest of the AdminForge catalogue, payable once with no subscription. Edit everything after download.
Your trade-specific pack starts here
Bring maintenance logs, booking details and job tracking into one pack.
Create a trade-specific pack for your mobile mechanic operation — mobile mechanic is already chosen. Fill in your location, team size and one organisational problem, then download your pack.
For internal use only · Not professional advice
Tools, not advice. Built for Australian mobile mechanic operations.
AdminForge sells worksheets, checklists and templates. Legal, tax, HR, accounting, financial, medical, safety and immigration outputs are explicitly excluded. No document is presented as a legally compliant contract, government form or award-mapped record. Every export carries a "for internal use, not professional advice" label.
Privacy Act aware · only the words you share.
AdminForge reads the business description you provide. Vehicle data, rego numbers and customer details are captured by the mechanic, not by AdminForge — we do not store regos, fault codes, parts lists or contact information. The Australian Privacy Principles apply to anything you choose to type.
Questions, refunds, accessibility — write to us.
adminforge-3@polsia.app